Student Payroll
The links provided below will aid campuses with Student Payroll processes and procedures.
Forms
Form I-9, Employment Eligibility Verification(.pdf)
This form must be filled out by all employees. The employee must provide the system with documentation that verifies identity and employment eligibility. The system requests that the documents provided be photocopied and kept in the employee's permanent file.
Form W-4, Employee's Withholding Allowance Certificate
MN Dept of Revenue, Form MW-R, Reciprocity Form(.pdf)
The MW-R is used by North Dakota, Michigan and Wisconsin residents to claim exemption from MN withholding and to authorize MnSCU to withhold and report tax to their home states.
Current Procedures
Student Payroll Biweekly Calendar of Tasks(.pdf)
ITS Documentation Website for Student Payroll Module
Student FICA Exception Information
Guidance
Pay Period Controller PR0002UG: Guidance on Associating Pay Periods to Academic Terms(.doc)
ISRS's Pay Period Controller Screen (PR0002UG) ITS documentation (takes you to the Information Technology website).
Nonresident Alien Student Employees Tax Procedures
If you have questions or comments please e-mail us (tax@so.mnscu.edu) or refer to the staff directory link at the top of this page for additional contact information.
