Student Payroll
Year End Student Payroll Processes
The links provided below will aid campuses with Student Payroll processes and procedures.
Forms
Form W-4, Employee's Withholding Allowance Certificate
Form I-9, Employment Eligibility Verification
This form must be filled out by all employees. The employee must provide the system with documentation that verifies identity and employment eligibility.
MN Dept of Revenue, Form MW-R, Reciprocity Form
The MW-R is used by North Dakota & Michigan residents to claim exemption from MN withholding and to authorize MnSCU to withhold and report tax to their home states.
Current Policies and Procedures
Student Payroll Biweekly Calendar of Tasks(.pdf)
ITS Documentation Website for Student Payroll Module
Student FICA Exception Information
Board Policy 1C.2 - Fraudulent or Other Dishonest Acts
Guidance
Child Support Deduction ISRS Set-up Instructions
Pay Period Controller PR0002UG: Guidance on Associating Pay Periods to Academic Terms(.doc)
ISRS's Pay Period Controller Screen (PR0002UG) ITS documentation (takes you to the Information Technology website).
Nonresident Alien Student Employees Tax Procedures
If you have questions or comments please e-mail us (tax@so.mnscu.edu) or refer to the staff directory link at the top of this page for additional contact information.
