Student Payroll

Year End Student Payroll Processes

The links provided below will aid campuses with Student Payroll processes and procedures.


Form W-4, Employee's Withholding Allowance Certificate

Minnesota W-4 Form (W-4MN)

Form I-9, Employment Eligibility Verification
This form must be filled out by all employees. The employee must provide the system with documentation that verifies identity and employment eligibility.

MN Dept of Revenue, Form MW-R, Reciprocity Form
The MW-R is used by North Dakota & Michigan residents to claim exemption from MN withholding and to authorize MnSCU to withhold and report tax to their home states.

Current Policies and Procedures

Student Payroll Biweekly Calendar of Tasks(.pdf)

ITS Documentation Website for Student Payroll Module

Student Workers and FICA Taxation

Board Policy 1C.2 - Fraudulent or Other Dishonest Acts


ISRS's Pay Period Controller Screen (PR0002UG) ITS documentation (takes you to the Information Technology website).

Federal Withholding Guidance

Nonresident Alien Student Employees Tax Procedures

Child Support Deduction ISRS Set-up Instructions

If you have questions or comments please e-mail us ( or refer to the staff directory link at the top of this page for additional contact information.