Project Management Manual for Design and Construction Projects

The MnSCU Project Management Manual for Design and Construction (eManual) is a Comprehensive guide for the campus management of design and construction projects. This Manual includes most construction contracts and design information.  

Project Management Manual (eManual) (Forms are not included in this PDF - see list below)

If you know the name of a specific form, click on one of the following links to access the form.

A-E | F-MN-Z|  Other Forms

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  1. Accord 25 Certificate of Insurance
  2. AIA Document B101-2007 Amendment
  3. AIA Document B101-2007 Exhibit A, Initial Information  (update 5/2/2011)
  4. Art Artwork Statement Form
  5. Art_Commissioning_Contract (updated 9/3/2013)
  6. Art_Design&Commissioning_Contract (updated 9/3/2013)
  7. Art_Guidelines
  8. Art_Purchase_Contract
  9. Art_Timeline
  10. Builders Exchange & Plan Room List
  11. Change Order Construction Contract - MnSCU022
  12. Construction Change Directive (CCD) - MnSCU014
  13. Construction Document Submittal Requirements
  14. Data Disclosure Form - MnSCU001
  15. Data Disclosure Form, MnSCU001 - Preparation Instruction
  16. Design Development Submittal Requirements  (rev 12/15/2010)
  17. Design Kickoff Meeting Agenda
  18. Design Phase Approval Letter
  19. Design Standards Variance Form
  20. Div0 - Instructions to C/U for preparation of Division 0 forms  (rev 8/2013)
  21. Div0 - Table of Contents  (rev 4/2009)
  22. Div0-Advertisement for Bid, Section 00 11 13 (rev 7/2010)
  23. Div0-Instruction to Bidders, Section 00 21 13 (rev 4/2014)
  24. Div0-Supple Instr to Bidders, Section 00 22 13  (rev 10/2013)
  25. Div0-Bid Form Section 00 41 13  (rev 10/2013)
  26. Div0-Prime Contractor Statement of Qualifications, Section 00 41 15 (rev 8/2013)
  27. Div0-Bid Bond, Section 00 43 13  (rev 4/2009)
  28. Affirmative Action Cert. of Compliance, Section 00 45 36  (rev 9/2012)
  29. Div0-Special Instruct for Non_Minnesota Contractors, Section 00 45 46  (rev 4/2009)
  30. Div0-Exemption from Surety Deposits out-of-state contracts Section 00 45 47 (rev 4/2009)
  31. Div0-Instruction for SD-E, Section 00 45 48  (rev 4/2009)
  32. Div0-Agreement Documents by reference, Section 00 52 00  (rev 7/2009)
  33. Div0-Application of Payment Work (MnSCU060), Section 00 62 76 (REv 4/2009)
  34. Div0-Instruction for Form IC134 Section 00 65 73 (rev 4/2009)
  35. Div0-General Conditions of the Contract, Section 00 72 00   (rev 4/2009)
  36. Div0-Prevailing Wage Rate Requirements, Section 00 73 46 (rev 7/2009)
  37. Div0 - Special Conditions of the Contract for Construction, Time of Completion and Liquidated Damages (rev 4/2009)


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  38. Facilities P/T Consultants Master Contract List (NEW - Eff. 5/1/13)
  39. Facilities P/T Master Contract Instruction and Overview  (rev 5/1/13)
  40. Facilities P/T Master Contract Sample
  41. Facilities P/T Services Invoice (rev. 11/8/13)
  42. Facilities List of Interested Consultants   (rev 5/1/13)
  43. Facilities P/T Services Contract  (rev 9/3/2013)
    Contract is specific for use by Finance/Facilities divisions
  44. Field Report Form
  45. MnSCU034 - Instruction to CU - Notice to Proceed Letter Sample  
  46. MnSCU034 - Instruction to CU - Preparing Maintenance/Service Master Contract
  47. MnSCU034 - Instruction to CU - Request for Proposal (RFP) Sample 
  48. MnSCU034 - Maintenance/Service Master Contract Amendment 
  49. MnSCU034 - Maintenance/Service Master Contract - Not Building Construction or Remodeling (updated 9/3/2013)
  50. MnSCU034 - Maintenance/Service Master Contract Guidelines & Procedures 
  51. Prevailing Wage Procedures
  52. Prevailing Wage Payroll Forms Instructions (rev. 6/1/2011)
  53. Prevailing Wage Payroll Forms  (rev. 6/1/2011)
  54. MnSCU074 - Instruction for Evaluation of Statement of Qualifications  (rev. 3/1/2014)
  55. MnSCU110 - Agreement for Construction Services for Advertised Bid Projects 
  56. MnSCU110 - Construction Contract Guidelines-Advertisement Bid over $50K  (Rev. 10/2013)
  57. MnSCU110 - Instructions to Contractor Preparation of Agreement for Construction Services for Advertised Bid Projects (rev. 10/2013)
  58. MnSCU110 - Instructions to CU - Letter of Award Sample (rev. 10/2013)
  59. MnSCU110 - Instructions to CU - Notice to Proceed Letter Sample(rev. 10/2013)
  60. MnSCU110 - Instructions to CU - Preparation of Agreement for Construction Services for Advertised Bid Projects over $50K 
  61. MnSCU120 - Agreement for Construction Services for Non-Advertised Bid Projects 
  62. MnSCU120 - Construction contract Guidelines-Non Advertisement Bid less $50K
  63. MnSCU120 - Instructions to Contractor - Preparation of Agreement for Construction Services for Non-Advertised Bid Projects  (updated 9/3/2013)
  64. MnSCU120 - Instructions to CU - Letter of Award Sample
  65. MnSCU120 - Instructions to CU - Notice to Proceed Letter Sample
  66. MnSCU120 - Instructions to CU - Preparation of Agreement for Construction Services for Non-Advertised Bid Projects
  67. MnSCU130, MnSCU133 and MnSCU135 Agreement for Construction Services for Advertised Bid Projects
  68. MnSCU130 - Payment and Performance Bond for Construction Projects
  69. MnSCU133 - Corporate Acknowledgment for Contractor
  70. MnSCU135 - Acknowledgment of Corporate   


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  71. Non Responsible Bidder
  72. On-Line Distribution of Bidding Documents
    Instructions to Architect-Engineers
  73. Owner's Representative (OR) Contract  (updated 9/3/2013)
  74. Owner's Representative (OR) Contract Amendment
  75. Owner's Representative (OR) Request for Proposal (RFP) for Services 
  76. Owner's Representative Services Checklist  (Rev. 6/25/2012)
  77. Post Occupancy Evaluation Form
  78. Performance Evaluation A/E Form
  79. Performance Evaluation A/E Form -Preparation Instructions 
  80. Post Occupancy Evaluation - Instructions
  81. Pre-Construction Meeting Agenda (updated 5/7/2012)
  82. Prevailing Wage Frequently Asked Questions
  83. Prevailing Wage Payroll Sample Response Letter for Data Request
  84. Project Budget Worksheet (Rev 5/14/2013)
  85. Project File Checklist and Retention Schedule
  86. Project Schedule Milestones 
  87. Request for Information (RFI)
  88. Responsibility Matrix for Design and Construction Projects  (rev 5/2012)
  89. Schematic Design Approved Letter Template (rev 1/2013)
  90. Schematic Design Signature Sheet 
  91. Schematic Design Submittal Checklist  (rev 12/15/2010)
  92. Schematic Design Submittal Requirements  (rev 12/15/2010)
  93. Substantial Completion and Closeout Checklist (Rev. 4/11/2013
  94. Vendor Preference Information

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Forms for requesting Vice Chancellor approval for Facilities Work.

  1. Request for Vice Chancellor Approval for P/T Contracts/Amendments and Purchases over $100,000 or continue beyond 5 years or Sole Source
  2. Request for Vice Chancellor Approval for Construction Contracts/Change Orders over $250,000 or continue beyond 5 years or Sole Source
  3. Request for Vice Chancellor Approval for Emergency Authorization 

Note:  Request for delegation for Capital (General Obligation), Revenue and HEAPR funded projects (Procedure 6.5.5, Part 2), shall continue to be submitted in letter format. Contact your Program Manager for assistance if needed.

HEAPR Funds Transfer Request Form  Rev. 12/12/2012
Use this form when the need arises to request a transfer of HEAPR funds from one project cost center to another.   This form can also be used to request additional HEAPR funds when appropriate. Please contact your PM if you have questions about this form.


If you have questions, comments please e-mail us (facilities@so.mnscu.edu) or refer to the staff directory for additional contact information.