Contract Forms

  • If you have questions about these forms, please email sourcing@so.mnscu.edu and someone will get back to you as soon as possible. Thanks!
1.
16A.15 Form
(57KB) (24 KB)
 2.
Contract Cover Sheet (effective 11/25/14)
System Office staff only - REQUIRED
(32 KB)
3.
Contract, Grant
(25 KB)(.pdf) (68 KB)(.doc)
4.
Contract, Guest Lecturer/Presenter Agreement
(updated March 2015)
(31 KB)
5.
Contract, Hotel
(updated March 2015)
(28 KB)
6.
Contract, Professional/Technical Services

(Updated December 2014)
(45 KB)
7.
Contract, Professional/Technical Services Amendment

(Updated July 2015)
(31 KB)
8.
Contract, Services

(Updated April 2015)
(37 KB)
9.
Department Head Expenses
(24 KB)(.pdf) (31 KB)(.doc)
10.
Expense Reimbursement Form,
Commissioner's Plan (Effective Jan. 1, 2016)
(65 KB)
11.
Facilities Use Agreement - Off Campus Only
(Updated June 2014)
  168 KB
12.
Facilities Use Agreement - On Campus Only
(Updated December 2012)
 163 KB
13.
Facilities Use Agreement MnSCU – State Agency – On Campus Only
(New December 2015)
(162 KB)
14.
Facilities Use Agreement – MnSCU – University of Minnesota - On MnSCU Campus Only
(New December 2015)
(153KB)
15.
Facilities Use Agreement (Multifacilities) On Campus Only
(Updated December 2012)
 159 KB
16.
Facilities Use Agreement – Campus to Campus – less than 1 year
(New December 2015)
(79 KB)
17.
Gift and Grant Acceptance Reporting Form
(25 KB) (30 KB)
18.
Income Contract
(Updated May 2015)
(24 KB)
19.
Income Contract, Customized Training
(Updated May 18, 2016)
(25 KB)
20.
Inter-Agency Agreement
(Updated November 2015)
(27 KB)
21.
Intra-Agency Agreement
(Updated November 2015)
(21 KB)
22.
Joint Powers Agreement
(Updated October 2015)
(31 KB)
23.
Lease Agreement - Campus to Campus
(Updated December 2012)
81 KB
24.

Lease Agreement - MnSCU as Landlord

(Updated December 2012)

259 KB
25.

Lease Agreement - MnSCU as Tenant With Leasehold Improvements

(Updated December 2012)

241 KB
26.

Lease Agreement - MnSCU as Tenant Without Leasehold Improvements

(Updated December 2012)

211 KB
27.
Lease, Transfer of Ownership
(legal paper)
(36 KB)(.pdf) (36 KB)(.doc)
28.
Maintenance/Service Master Contract
(Updated February 23, 2015)
(48 KB)
29.
Memorandum of Agreement - Medical Laboratory Technician and Phlebotomy Programs
(updated January 2016)
(32 KB)(.doc)
30.
Nursing Program - Addendum - Additional Provisions
(22 KB)(.pdf) (31 KB)(.doc)
31.
Nursing Program - Memorandum of Agreement
(updated March 2015)
(34 KB)
32.
Nursing Program - Notices
(18 KB)(.pdf) (30 KB)(.doc)
33.
Paramedic Programs
Memorandum of Agreement
(Updated December 2014)
(32 KB)
34.
Payment Card Industry (PCI) Amendment Template (68 KB)(.pdf) (23 KB)(.doc)
35.
Payment Card Industry (PCI) Guidance
(422 KB)(.pdf) (310 KB)(.doc)
36
Single Source Exception Form (31 KB) (.docx)
37.
Student Training Experience/Internship Agreement (Not For Allied Health Programs)
(updated September 2014)
(55 KB)(.doc)

38.

Sharing Employees Across Institutions
(per 10/23/15 email from Victoria DeFord, Human Resources)

  • Shared Employee Decision Making Flowchart - to help supervisors and HR staff determine when to use a Shared Employee agreement and when to hire the employee at your institution.
  •  Shared  Employee Guidelines – follow this checklist before offering work to an employee of another institution.
  •  Shared Employee Reimbursement Flow Chart - to guide HR and payroll staff through the reimbursement process.
  •  Updated Shared Employee Agreement template - to document agreed upon terms of the shared employee arrangement.

Please carefully review the documentation so you are familiar with the pre-steps necessary before engaging someone from another institution to perform work.

Please contact System Office Human Resources staff to assist you with this new process.

The new  documents are

posted in HR Connect

(SharePoint - requires StarID)

New Vendor Set Up

Effective 11/25/14, new businesses and individuals who are not registered vendors with the State of Minnesota will need to follow the process below in order to be issued a contract and/or purchase order.

It can take 24-48 hours for MMB to approve once the steps below are completed:

Please go to the following link at the Minnesota Management and Budget (MMB) website - http://www.mn.gov/mmb/accounting/swift/vendor_resources/

If you are having problems, you can email the helpdesk at EFThelpline.mmb@state.mn.us

Additional Vendor Instructions

Request for Proposals and Bids

Additional links and documents

If you have questions or comments please email us (sourcing@so.mnscu.edu) or refer to the staff directory link at the top of this page for additional contact information.