Finance Web Committee
Guiding the process of maintaining and upgrading the division Web site.
2008 March 28 - Friday
Updates have been slow, everyone has been busy! Informational pdates were provided on the following on-going initiatives:
- Mike Freer from Human Resources has contacted Nancy Lee about providing Brio queries from SCUPPS for the source of our long planned employee contact information database.
- Student Loan Service Center Web site is being converted to the new design.
- Facilities eManual is being converted to HTML/Adobe Acrobat.
- The name "Strategic Collaborative Sourcing" has been selected for the systemwide development project (Purchasing) that Kevin Marsh and Dan Feder have been working on.
- Bill O'Brien has requested the addition of a new area under Committees for the Accounting J2EE Conversion.
- Some interest has been generated in Nancy providing some training to the Web Team on CSS as it applies to the development of "styles" for use on the Web. Training will be planned for a future Web Committee meeting.
Email Proxy Access
Completed a brief audit of the generic email accounts created for use with the Web. They are all being checked or forwarded regularly. The following document is a list of proxy rights and instructions for changing them.
2008 January 4 - Friday
A small group met - Nancy Lee, Mike Nordby, Jeff Crandall, Mailor Moua and Tak Wong.
Jeff updated us with some general information about key word searches and we looked together as a group at the relevance of the searches being returned on the Gateway site. The searches are now providing results for all division sites and the searches on each division site only return results for that specific division.
We had a lively discussion about security, password protecting files and converting files to PDF for posting when security is an issue.
Finally we touched on creation of a new training area and use of templates and access to a staging area to build the new pages prior to posting to the live site. More in the coming weeks.
Nancy has begun the work of developing a central location for all division forms. This page is not linked to our other site pages right now; however, the link is this paragraph works. It is a work in progress.
2007 December 21 - Friday
Discussion items included: browser issues with links inside of Word documents. Always use absolute links inside of other documents because the browsers do not handle these uniformly.
Making sure that everyone has a current version of Dreamweaver as well as a full copy of Adobe Acrobat for converting files to PDF (open format that all users can view on any computer). Everyone present at the meeting has the full version except Mike Nordby. We need to get that software.
Nancy is doing an additional form for the Facilities Renewal Reinvestment Module training.
The change control document is available for review and comment:
2007 October 26 - Friday
The group had another lively discussion about forms. Currently it seems that people are missing the Purchasing forms and it is the highest priority for getting posted. We discussed the need to organize our forms, the need to coordinate with Human Resources, to find the "owners" of the forms and to document a single location for the forms. This will be a process. Posted below is the working document for collecting the information about each form as we discussed.
There will be more discussion about locating the employee forms and Office Services and about the final resting place of the forms. The goal is to get the purchasing forms up sooner than later right now.
2007 October 19 - Friday
A small group met and reviewed ideas concerning forms and installation of an HTML Validator(.pdf) on all content updaters computers. If you are a content updater please follow the instructions, read the documentation and begin experimenting with this valuable tool.
The discussion on forms centered around the requests for old forms that we have not yet posted on the new Web site. The group agreed that additional discussion is required and that decisions and plans need to be worked toward concerning the broader topic of document control and updating forms. Unless additional discussion is required, the group decided that we should continue to provide forms as requested for now.
Take a look at the start page, RFP's for the week have been posted for the first time. Please remember to be on the look-out for news that can be posted to keep this front page vibrate and changing.
2007 October 12 - Friday
Todays disucssion included adding an accounting procedure for Real Property, which resulted in decisions to remove legacy numbering system for accounting procedures and implement an index at the top of each procedure.
Discussion about creation of a process for posting requests for bids and quotes, etc. Kevin Marsh will be adding Nancy Lee to the distribution list for new items. We'll be adding them to the Contracts & Purchasing area with a headline for each.
Information was shared about compressing graphics in Powerpoint and as a result we will be adding a "Best Practices" area to these committee pages. Is there anything else that people would like information about?
The Web team members are being asked to install and begin using an HTML Validator(.pdf). If Firefox blocks the download, click the button to "allow" the download from this site.
2007 October 5 - Friday
Our first meeting "post launch" and things are about as we might expect. People are discovering items they can't find and giving us on-going feedback so we can update, upgrade and work in meeting their needs. Keep passing all of the feedback along.
Bill O'Brien will be writing up a process for updates/changes so that we can work effeciently and bring issues up to the right people. This document will outline protocols for future updates to facilitate maintaining the integrity of a valuable new tool.
2007 October 1 - Monday
The site officially launched.
If you have questions or comments please e-mail us (finance@so.mnscu.edu) or refer to the staff directory for additional contact information.
