• Accounting Procedures
• Accounting Systems (MAPS/ISRS)
• Business Office
• Campus Tools
• Exception Reporting
• Financial Mgmt. Reports
• Financial Statements
• Grant Accounting
• Student Association Fees
• Web Payments

Campus Tools and Resources

Assistance

• Campus Assistance Team Contacts
  Contact information for accounting procedures, data, and training assistance.
• Financial Reporting Team Contacts
  Contact information for annual audited financial statements preparation and assistance.

Calendars

• Opening Fiscal Year 2013 (.pdf)
  Deadlines and action dates for the opening of the Fiscal Year 2013.
• Closing Fiscal Year 2012 (.pdf)
  Deadlines and action dates for the closing of the Fiscal Year 2012.
• Opening Fiscal Year 2012(.pdf)
  Deadlines and action dates for the opening of the Fiscal Year 2012.
• Closing Fiscal Year 2011(.pdf)
  Deadlines and action dates for the closing of the Fiscal Year 2011.
• Opening Fiscal Year 2011(.pdf)
  Deadlines and action dates for the opening of the Fiscal Year 2011.
• Closing Fiscal Year 2010(.pdf)
  Deadlines and action dates for the closing of the Fiscal Year 2010.
• Opening Fiscal Year 2010(.pdf)
  Deadlines and action dates for the opening of the Fiscal Year 2010.
• Closing Fiscal Year 2009(.pdf)
  Deadlines and action dates for the closing of the Fiscal Year 2009.
• Institution Finance Workplan

Chart of Accounts

• MnSCU Organization Codes - System & Campus Structure (.pdf)
• Appropriation Definitions (.pdf)
• MnSCU Fund Codes (.pdf)
• MnSCU Program Codes (.pdf)
• MnSCU Object Codes and Reporting Categories
  Fundware Financial Reporting Category to ISRS Object Code Crosswalk
• SWIFT Vendor Numbers
  SWIFT vendor numbers for the System colleges and universities.

Payroll

• Payroll Homepage
  Employee and Student Payroll links and documents for campus staff.

Data Security

• Red Flag Rules
  Training to explain the federal rules intended to prevent Identity Theft, and to assist in developing unit-specific procedures that will comply with the Identity Theft Prevention Program approved by the Board of Trustees.

ISRS User Security

• ITS Information Security Home Page
• AR Security Group Compatibility Grid (.pdf) and Notes (.pdf)
• AP & PCS Security Group Compatibility Grid (.pdf) and Notes (.pdf)

MAPS to MnSCU Reconciliation

• Checklist to MAPS to MnSCU Reconciliation
• MAPS to MnSCU Queries (.mdb)
  Now optimized for use on the REPL tables.
• MAPS to MnSCU Template 3 year 2009-2010-2011 (.xls)
  Use after FY 2011 opens in MAPS and before MnSCU FY 2009 is hard closed.
  Note: Until FY 2008 is hard closed, add the 2008 revenue and subtract 2008 expense from the fund balance figure on tab 2. 

SWIFT to ISRS Reconciliation

• SWIFT to ISRS Reconciliation worksheet   vers. 12/2/11
This is the former MAPS to MnSCU template, and seems to works best on smaller appropriations.

• SWIFT to ISRS Reconciliation template, vers. 11/7/11
This is the new SWIFT to ISRS template that uses the SWIFT Trial Balance, and seems to work best on GEN and the larger appropriations. 

• SWIFT Trial Balances
• SWIFT to ISRS Reconciliation Guide (Coming Soon)

 Payroll Clearing Reconciliation

• Employee Auxiliary Payroll and Business Expenses Procedure (Acct. 2)
• Payroll Clearing Queries (.mdb)
  Now optimized for use on the REPL tables.

Local Bank Account Reconciliation

• Bank Rec Queries (.html)
  Click here to visit the ITS website for current test version of the bank rec queries.
• Bank Rec Template (.xls)
  Template for local bank reconciliation.
• BRIO Bank Rec Webex (recording)
  Demonstration of AC Bank Reconciliation Query within BRIO.

Vendor Payments

• MAPS payment type chart (.pdf)

If you have questions or comments please email us (accounting@so.mnscu.edu) or refer to the staff directory for additional contact information.