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Alliss Grant Procedures

Alliss Tuition Waiver

Alliss Tuition Waivers for the Spring Semester (2002) will be funded from an Alliss Foundation grant to MnSCU- Office of the Chancellor. (There is a possibility that the grant may fund this for additional future semesters.)

This will require a change in procedures.

Currently, the Office of the Chancellor queries the Alliss Tuition Waiver code to determine how much each college should receive. The Office of the Chancellor processes an appropriation transfer in appropriation GEN to move the money from the Office of the Chancellor to the campuses in MAPS, the colleges are notified, and the colleges enter a corresponding cash receipt to object code 9000 to an appropriation GEN cost center. This process will remain the same when funding is State appropriation money.

Alliss Foundation Grant

Office of the Chancellor

1. Query the Alliss Tuition Waiver code to determine how much each college should receive for the semester.
2. Send data to campuses for verification.
3. Process an intermnscu PV 2 Payment Voucher from object code 7106 from the Alliss Grant cost center in appropriation GRI to each college. This interagency payment will be made to each college in MAPS fund 209, MAPS revenue code 8349, Appropriation GRT. (The funds will go to GRT because the colleges will not be able to earn interest on these funds since they are being reimbursed for actual waiver 'costs'.)
4. Notify the colleges that this payment is being made.

Colleges

1. Establish a general ledger and cost center in HEB fund 525, appropriation GRT for the Alliss Grant funds.
2. Enter a "Y" flag cash receipt to the GRT cost center to revenue code 9806 for the amount of the interagency receipt produced by the payment from the Office of the Chancellor.
3. Process an intermnscu PV 2 Payment Voucher from object code 7040 from the Alliss Grant cost center in appropriation GRT. This interagency payment will be made to the college ORG in MAPS fund 105, MAPS revenue code 8860, Appropriation GEN.
4. Enter a "Y" flag cash receipt to the appropriate GEN cost center to revenue code 9101 for the amount of the interagency receipt produced by the payment in 'Colleges' step #3 above.

If you have questions or comments please email us (accounting@so.mnscu.edu) or refer to the staff directory link at the top of this page for additional contact information.