Systemwide accounting procedures
Tuition Waiver Billing and Payment Procedure
Billing Tuition waiver through Third Party
Each institution will follow its own third party billing process to apply the Tuition Waiver to the student account and bill the paying institution.
Third Party Common Award IDs have been created for applying a Tuition Waiver to a student account.
- 10196 for tuition only.
- 10237 for tuition and fees.
When sending the invoice to the paying institution, include the total tuition and total fees waived as well as local bank account vendor number that should be paid.
The billing institution will send an invoice to each institution it has accepted a MNSCU tuition waiver from within 30 days after the last day to drop and add.
Paying the bill
The paying institution will process an electronic funds transfer (EFT) to the billing institution’s local bank account using a PV1 payment.
Use object code 7043 (Waiver Expense) for tuition and 7044 (Fee Waiver) for fees.
Receipting Payment for Tuition Waiver
The billing institution will receipt the payment with a “N” flag cash receipt on the Customer Receivable Payoff screen (AR0119UG).
Note: In the instance of a withdrawal from class, make sure the refund goes back to the paying institution.
If you have questions or comments please email us (accounting@so.mnscu.edu) or refer to the staff directory link at the top of this page for additional contact information.
